Job Title: Project Administrator (In Person - Apache Junction, AZ - Office)
Division: Project Controls
Supervisor: Director of Project Controls
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Job Summary: Under the direction of the Director of Project Controls, the Project Administrator is primarily responsible to work with managers on all project related items, from assisting with project kickoff to job closure.
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Duties and Responsibilities:
- Visualize, fulfill, and implement the vision and core values.
- Responsible for new contact setup and budgets rolls in the project management software
- Responsible for formal contract execution with Owners and Subcontractors through DocuSign
- Responsible for obtaining required insurance and other paperwork upon the execution of a Subcontract agreement.
- Responsible for subcontractor payments, Department of Transportation (DOT) Project Development Business entry for each states DOT system.
- Responsible for certified payroll reporting, OCIP/CCIP reporting.
- Assist in completion of forms and documentation of change orders and force account work.
- Track all information regarding job set up, correspondence with owners and subcontractors.
- Responsible for organization of close out job.
- Attend pre-construction meeting.
- Assist in preliminary lien filings.
- Assist in interpretation and execution of contract language and requirements for construction projects.
- Assists with monthly owner billings
- Helps insure operational consistency among areas and division.
- Always ensure a safe and healthful work environment.
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Education and/or Experience:
- High school diploma or general education degree (GED).
- Bachelor’s/Associates or technical degree preferred.
- Contract administrative experience preferred.
- Experience/basic knowledge in the construction industry preferred.
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Individual Development (Knowledge, Skills, and Abilities):
- Working knowledge of general office procedures
- Working knowledge of construction contracts and agreements
- Ability to organize and coordinate group work efforts
- Excellent written and oral communication skills
- Basic knowledge of construction industry
- Good organizational skills
- Ability to work towards and reach deadlines
- Intermediate knowledge of Microsoft Word, Excel, and Outlook
